Kapiti Womens Tri Covid-19 Planning and Information

Covid Procedures for Event

Kapiti Womens Triathlon procedures during COVID-19 alert levels

KWT has prepared these COVID-19 guidelines in accordance with Government legislation around open-air mass participation events including input from but not limited to Ministry of Health, Sport New Zealand, and Health and Safety at Work Act 2015.

The purpose of this document is to create and clearly document the changes KWT is going to make to its standard operating procedures in light of the COVID-109 pandemic and subsequent environment we now find ourselves in. Ultimately it is about keeping or staff, volunteers, contractors, suppliers, and participants safe, in a clear and transparent manner. We fully believe we can achieve this while delivering a participant experience that, while limited, will still give our participants the opportunity to be on the start line and gain a sense of achievement from being part of an event.

The purpose of our response plan is to:

  • Prevent the spread of COVID19 during event activities.
  • Ensure the reputation and integrity of the event
  • Provide guidance as to how the event will run under different COVID19 levels


Personal responsibility of participants

  • All participants (including athletes, volunteers, spectators, vendors etc) must scan the Covid QR code on arrival at the site.
  • If you, or someone you are in close contact with, have symptoms of cold of flu, are unwell or who are waiting on test results for COVID19 please do not attend the event.
  • If any participant (or anyone close to you) has been in a MIQ facility within the last two weeks, please do not attend the event.
  • All participants must practice social distancing of 1 metre from people that are not in their bubble at all times. This means no high fivers or hugs outside your bubble.
  • Regularly clean your hands with an alcohol based hand rub or wash hands with soap and water, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
  • Cough into your elbow and avoid touching your eyes, nose, and mouth with unwashed hands.
  • If a participant displays COVID19 symptoms (cold and flu), we ask that you notify us as soon as possible.

Communication with Participants

  • Should Wellington be moved into Alert Level Two, participants will be advised of the activation of these Protocols by midday Friday. This communication will place via email and txt message where possible.  We will also update our website and social media channels.
  • Should Wellington be moved into Alert Level Two, Vendors will be advised of the activation of these Protocols by midday Friday. This communication will place via email, phone call, and txt message where possible.
  • Should Wellington be moved into Alert Level Two, Volunteers will be advised of the activation of these Protocols by midday Friday. This communication will place via email, phone call, and text message where possible.

Operating at Alert Level One

In order to provide a safe event, the following will apply.

Level OneThe KWT will proceed as normal with care and according to Govt. Level 1 guidelines
Level Two - FourThe event will be cancelled - and the following refunds/transfer options will apply.


If the event is unable to proceed due to increase in alert levels the event trustees are offering the following options for participants

  • Request your entry fee is not refunded and goes toward the running of the event (expenses already incurred) and/or future events
  • Request full refund of entry fee (minus the 6% rego company fee)
  • Request a transfer to the 2022 event (the 2021 event will not be ‘postponed’)